Payment for Professional Services is considered an honorarium or fee for service
HONORARIUM: used to pay guest speakers or lecturers for presentations, seminars, workshops, and meetings, held to exchange scientific information
FEE FOR SERVICE: payment to vendors that are normally paid at an hourly or daily rate for a specific service or task This type of service involves studies, analyses, evaluations, or medical services and generally involves a deliverable report, evaluation, etc.
Prior to the visit of the guest, technician, etc., an order should be entered in POTS.
The address on the Professional Service Order (PSO) should be the guest's home address. The purchasing agent will need a statement of work, copy of the letter or email invitation to the guest speaker, and proof of issuance of the drug free clause. If the individual is foreign, you must indicate their visa status. The paperwork should be scanned and added to the POTS order as an attachment.
There should be 3 items listed on the order:
LINE 1 Honorarium/Fee for service (Up to $400 for speakers). If the order is for a speaker, the Purchasing Agent will need the title of the speech to be included in a “Statement of Work” (see example below).
LINE 2 Per Diem (put the breakdown in the description line, e.g., lodging, meals)
LINE 3 Transportation & Expenses (put the breakdown in the description line)
Before the check is cut, the purchasing agent will need hotel and taxi receipts. Everything must be accounted for. The auditors will be checking this.
Payment of Honorarium or Fee for Service can be made to a foreign individual with a B-1 Visa.
Professional Services where there is no Honorarium or Fee for Service shall be procured as Invitational Travel/Travel Authorization.